Public Buyer Toolkit

The Public Buyer Toolkit supports affiliates’ communication with contractors and promotes contract compliance within their supply chain: resellers, brand companies and their suppliers. It contains standardised and easy-to-use tools that guide procurement staff and contractors.

  • Affiliate Product Form - is a tool to collect data on products procured by affiliates. This information is necessary to map the links between affiliates, products, and brands and guide Electronics Watch’s monitoring and brand engagement.
  • Instruction to Contractor - is a template tool to provide contractors with a succinct overview of the compliance process and the documents provided in the Electronics Watch Public Buyer Toolkit.
  • Template Letter to Suppliers – allows contractors to easily communicate their request for suppliers to cooperate in meeting the contract conditions.
  • Factory Disclosure Form & Guidelines for Factory Disclosure – supports brand companies in reporting the factories that make the goods and the main components of the goods that form the subject matter of the contract.
  • Transparency and Data Use: The How, Who, and Why of Disclosure

Affiliate now

 

Items of the public buyer toolkit also available to the public are:

Operational Outcomes of the Contract Conditions

The 10 operational outcomes promote supply chain transparency, industry cooperation with independent monitors, protection of whistle blowers, and remediation of labour rights and health and safety breaches.

 

Outcome Due diligence
(contractor must present evidence of due diligence if outcome is not achieved)
Supply Chain Transparency

After contract has been signed:

Names and physical addresses of Factories where product models (subject matter of contract) are produced

Formal request* of direct or indirect Supplier

Names and physical addresses of Factories where main components (defined by risk and value) of product models are made

Formal request of direct or indirect Supplier

Compliance findings in summary or in full

Formal request of direct or indirect Supplier

Upon evidence of breach of Code:

Compliance findings in full for relevant Factories

Formal request of direct or indirect Supplier

Inventory of chemicals used and stored and related health and safety and environmental impact monitoring reports in Factories where there is evidence of health and safety breaches

Formal request of direct or indirect Supplier

Report on trading conditions that may adversely affect code compliance in relevant factories

Formal request of direct or indirect Supplier

Cooperation with Monitors and Protection of Whistleblowers

Upon evidence of breach of Code:

Factory access for Electronics Watch monitors

Formal request of direct or indirect supplier for Factory access

No retaliation against Employees who speak with Electronics Watch Monitors or otherwise raise concerns about conditions at work, and compliance with all applicable whistleblowing laws, statutes and regulations

Formal request of direct or indirect supplier to arrange for meeting between Electronics Watch Monitors and Factory management

Remediation

Detailed evidence, in writing, of remediation of breach and effective action to mitigate risk and prevent recurrence of breach

Formal communication of findings of breach to direct or indirect Supplier with request for evidence of remediation or corrective action plan

Report on living wage strategy

Formal request of direct or indirect supplier for living wage strategy