Public Buyer Toolkit
- Affiliate Product Form - is a tool to collect data on products procured by affiliates. This information is necessary to map the links between affiliates, products, and brands and guide Electronics Watch’s monitoring and brand engagement.
- Instruction to Contractor - is a template tool to provide contractors with a succinct overview of the compliance process and the documents provided in the Electronics Watch Public Buyer Toolkit.
- Template Letter to Suppliers – allows contractors to easily communicate their request for suppliers to cooperate in meeting the contract conditions.
- Factory Disclosure Form & Guidelines for Factory Disclosure – supports brand companies in reporting the factories that make the goods and the main components of the goods that form the subject matter of the contract.
- Transparency and Data Use: The How, Who, and Why of Disclosure
Items of the public buyer toolkit also available to the public are:
- Electronics Watch Contract Conditions – defines the requirements of the Contractor, including the Code.
- Electronics Watch Contract Conditions with Guidance for Contractors — includes annotations to explain the clauses.
- Electronics Watch Contractor Guidance – explains the desired outcomes defined in the Electronics Watch Contract Conditions and how contractors achieve them.
- Guidance for Remediation and Prevention of Migrant Worker Recruitment Fees and Related Costs in Public Procurement — helps public buyers and their suppliers ensure remedy when migrant workers face the risk of debt bondage caused by recruitment fees and related costs.
- Guidelines on Best Practices Preventing Eye Strain in the Examination of Screens - helps public buyers work with suppliers to protect the eyesight of employees who examine screens under bright lights.
- Protecting Chinese workers' rights during the 2020 epidemic: Guidance for Public Buyers - helps public buyers and their suppliers protect workers' rights in China during the coronavirus epidemic.
Operational Outcomes of the Contract Conditions
The 10 operational outcomes promote supply chain transparency, industry cooperation with independent monitors, protection of whistle blowers, and remediation of labour rights and health and safety breaches.
| Outcome | Due diligence (contractor must present evidence of due diligence if outcome is not achieved) |
|---|---|
| Supply Chain Transparency | |
|
After contract has been signed: |
|
|
Names and physical addresses of Factories where product models (subject matter of contract) are produced |
Formal request* of direct or indirect Supplier |
|
Names and physical addresses of Factories where main components (defined by risk and value) of product models are made |
Formal request of direct or indirect Supplier |
|
Compliance findings in summary or in full |
Formal request of direct or indirect Supplier |
|
Upon evidence of breach of Code: |
|
|
Compliance findings in full for relevant Factories |
Formal request of direct or indirect Supplier |
|
Inventory of chemicals used and stored and related health and safety and environmental impact monitoring reports in Factories where there is evidence of health and safety breaches |
Formal request of direct or indirect Supplier |
|
Report on trading conditions that may adversely affect code compliance in relevant factories |
Formal request of direct or indirect Supplier |
| Cooperation with Monitors and Protection of Whistleblowers | |
|
Upon evidence of breach of Code: |
|
|
Factory access for Electronics Watch monitors |
Formal request of direct or indirect supplier for Factory access |
|
No retaliation against Employees who speak with Electronics Watch Monitors or otherwise raise concerns about conditions at work, and compliance with all applicable whistleblowing laws, statutes and regulations |
Formal request of direct or indirect supplier to arrange for meeting between Electronics Watch Monitors and Factory management |
| Remediation | |
|
Detailed evidence, in writing, of remediation of breach and effective action to mitigate risk and prevent recurrence of breach |
Formal communication of findings of breach to direct or indirect Supplier with request for evidence of remediation or corrective action plan |
|
Report on living wage strategy |
Formal request of direct or indirect supplier for living wage strategy |